Guest Pre Arrival Information

Thank you for taking the time to complete this form. This information is important for us to ensure that everything is in place for your safari and that we can assist you in the event of any emergency. Please ensure that each adult who is traveling completes their own form. For Minors (17yrs and younger) traveling with you, please complete the details on the separate page.

Please submit your information no later than 60 days before you travel. Should any information change, please notify your Safari Consultant at safari@eastafricasafariventures.com as this could affect bookings that are in place.

We look forward to welcoming you on safari with East Africa Safari Ventures.

Group Name*
Important Documents*
By ticking this box I confirm that I have read and understood all information, including the 'Terms & Conditions' provided in the document 'Important Travel Information'. I understand that it is the responsibility of each individual to ensure that their and minors for which they are responsible have all of the necessary documentation and vaccinations required to travel to their destination in East Africa.
Safari Start Date*
MM slash DD slash YYYY
Number of minors in your group?*
We will also require their basic details to be completed separately.
Your Details
Traveler Name*

This should be your preferred name and may be different to the name on your passport
Email*
Address*
City State / Province / Region ZIP / Postal Code Country
Mobile Phone Number*
Will you be traveling with this number?*
Emergency Contact
Please provide details of a contact who is NOT traveling with you.
Name*
First Last
Relationship*
Email*
Telephone Contact*
Passport Details
NB: Your passport must be valid for a minimum of 6 months after your return date as it is at the airline and imigrations discretion as to whether they will permit you to travel. EASV cannot be held responsible should you not comply with the requirements.
Passport Number*
Name as it appears on your passport*
First Middle Last
Nationality*
Please choose nationality
Issue Date*
MM slash DD slash YYYY
Expiry Date*
MM slash DD slash YYYY
Date of Birth*
MM slash DD slash YYYY
Please attach a copy of your passport*
We confirm that we will keep the information on a secure server and that we will comply fully with all applicable UK and other Data Protection legislation and regulations. For more information you can view our Privacy Policy at: https://www.eastafricasafariventures.com/privacy-policy/
Max. file size: 10 MB.
Travel Details
Please attach a copy of your airline ticket*
Max. file size: 10 MB.
Arrival Date
MM slash DD slash YYYY
Arrival: Flight Number
Special Requirements
This information will be provided to each property prior to arrival. It is possible to cater to a wide range of dietary needs but it is necessary for this to be pre-planned to ensure that they can facilitate your requests.
Do you have any dietary allergies; restrictions of preferences?
Please provide details
Do you have any special requests?
Please provide details
Do you have any current or past medical conditions, infirmities or disabilities of which we should be aware of in the event of an emergency for which you are being treated?
Please provide details
Are you travelling with any medication that needs to be refrigerated or administered on a regular basis?
Please provide details
Are you able to climb stairs, walk up moderate steep hills, walk over rough, uneven or slippery terrain?
Please provide details
Medical Insurance Details
Please note that properties do require that you have medical insurance in case of emergency. Your safari plans do include one emergency evacuation from your safari destination to the most suitable facility, however thereafter you will require personal Medical Insurance to receive further treatment.
Insurance Company*
Policy Number*
E-mail*
Emergency Contact Number (International NOT Toll Free)*
Travel Insurance
We also recommend that for your security, you also have travel insurance in case of flight delays, lost luggage etc. Any costs incurred, including vehicle and flights in retrieving lost/delayed luggage will be payable prior to your departure and can be claimed should you have Travel Insurance.
Have you also taken travel insurance?*
Company
Policy Number
Email
Consent*
In submitting this information I agree to the details outlined in EASV's privacy policy. To view full details of our privacy policy visit: https://www.eastafricasafariventures.com/privacy-policy/

Your Details

Emergency Contact

Passport Details

Travel Details

Special Requirements

Medical Insurance Details

Travel Insurance